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How to Ask for a Raise (With a Free Email Generator)

A practical guide to asking for a raise, plus a free tool that turns your role and results into a ready-to-send email and talking points.

When is the right time to ask for a raise?

Timing rarely makes or breaks a raise request on its own, but it does change how the conversation lands. The strongest moments are right after you deliver a clear result, at or just before your scheduled performance review, and any point where your actual responsibilities have grown well past what your title or last review described. Each of these gives your manager a natural reason to say yes: recent evidence, a process already built for the conversation, or a mismatch between your job on paper and your job in practice that someone eventually has to correct.

It is worth pausing if your company is in the middle of layoffs, a hiring freeze, or a rough quarter that has been communicated openly. That does not mean never ask, it means the answer is more likely to be about timing than about your case, so it is fair to ask directly when a better time would be rather than pushing in the moment. Asking that question still puts you on record and gives you a date to follow up against.

Preparation matters as much as timing. Keep a running note of wins as they happen, in plain terms: what you did, what changed because of it, and any number attached to it. Six months later those details blur, and a raise request built on specifics lands very differently than one built on a general sense that you have been doing well.

A good rule of thumb: if you can point to something specific you did, and you can say it out loud in one sentence without hedging, you have enough to ask. Waiting for the perfect moment indefinitely usually just means waiting, so once you have that sentence, book the meeting rather than looking for more evidence first.

How much should you ask for?

What counts as a reasonable number depends on why you are asking. A merit raise, meaning a bump tied to strong ongoing performance in the same role, is commonly cited in the 3 to 5 percent range. A raise tied to a promotion or a role that has genuinely expanded, meaning you are now doing meaningfully more than the job you were hired for, is commonly cited in the 10 to 20 percent range. These are frequently cited ranges rather than guarantees, and your actual number should reflect your specific results, your company's budget, and your local market.

Before you settle on a figure, look at what similar roles pay in your location and industry. Job postings for comparable positions, industry salary surveys, and conversations with peers in the same field all give you a sense of the range, even when none of them are perfectly precise. Landing your ask inside that range, on the higher end if your results support it, makes the number easier for your manager to defend internally.

Turning a percentage into a real dollar figure before the conversation makes the ask sharper. Our pay raise calculator does that math for you: enter your current pay and a target percentage or figure, and see exactly what you would be asking for in dollars, per paycheck, and against inflation.

If a straight raise is not on the table, the same target can be reached other ways: a one-time bonus, additional paid time off, a title change that unlocks a higher band next cycle, or a remote or hybrid arrangement that has real financial value even though it does not show up on a pay stub. It is worth naming these as options if the base number stalls, rather than treating the conversation as pass or fail on salary alone.

How do you start the conversation?

  1. Ask for the time

    Do not raise it in a hallway or tack it onto the end of an unrelated meeting. Ask your manager directly for time to discuss your compensation, ideally by a short email or message rather than a surprise in the moment. That gives them a chance to prepare too, which usually works in your favor.
  2. Open short, then state the number

    Once the meeting is booked, open with something real and short, not a speech. State what you have delivered, then say the number. Managers respond well to directness here, a request that is easy to understand is easier to act on.
  3. Say it once, then stop talking

    Say the number once clearly, then stop talking. Resist the urge to fill the silence that follows with justification or a lower fallback number you had not planned to offer. If your manager needs to check with HR or finance, that is normal, not a bad sign. Agree on when you will hear back before you leave the room.
What to say
I wanted to set aside time to talk about my compensation. Over the past year I led the onboarding of two new hires and closed out the [project] ahead of schedule, and I would like to talk about bringing my salary in line with that, specifically a move to [target figure]. Can we look at what that would take?

What if they say no?

Turn a soft no into a plan with a date

A no is rarely final, but a vague no is worth pushing on gently. Ask what specific number and timeline would get you there, and ask for that in writing, even if it is just a follow-up email summarizing what was discussed. That turns a soft no into a plan with a date attached, which is easier to hold both sides to than a general "let's revisit this."

Ask for feedback too: what would need to be true for the answer to be yes next time. Write down what you hear, and treat it as the checklist for the next few months rather than a verdict on your value. Stay professional either way. Bringing up another job as a threat tends to shorten your options rather than widen them, and it rarely gets a better answer than simply asking would have.

If the answer stays no with no real path forward after a genuine attempt, it may be worth finding out what you are worth elsewhere. If that turns into an actual offer, our salary negotiation email generator is built for that exact conversation.

Guide

How to Ask for a Raise

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Specific results beat general effort. Numbers and named projects work best.

A percent or a dollar figure, if you have one in mind.

Your raise request email will appear here. Add your role and results, then generate.

How to ask for a raise: common questions

How do I ask my boss for a raise?

Ask for a dedicated conversation rather than raising it in passing. Book time on the calendar, open with one or two sentences of genuine appreciation, then state your case with specific results and a clear number. Let your manager respond, and be ready to answer with the number and timeline that would get you there if the answer is not yes today.

Is it better to ask for a raise in person or by email?

Send a short email to request the meeting, then have the actual conversation in person or on a call. A raise conversation benefits from back and forth: your manager may have questions, may want to think it over, or may need to check budget, and that works better live. Use the email generator above for the request, not for settling the number.

How much of a raise should I ask for?

It depends on the reason. A merit-based raise for strong ongoing performance is commonly cited in the 3 to 5 percent range. A promotion or a meaningfully expanded role is commonly cited in the 10 to 20 percent range, since you are being paid for new responsibilities, not just tenure. Our pay raise calculator can turn a percentage into the exact dollar figure for your situation.

What if my company has a pay freeze?

Ask directly whether a freeze is in effect and, if so, when it is expected to lift. If a raise genuinely is not possible, ask what would be, such as a title change, additional PTO, a one-time bonus, or a written commitment to revisit compensation on a specific date. Get whatever is agreed in writing so it does not get lost.

How long should I wait before asking again after being told no?

Use the timeline your manager gave you. If they named a specific date or milestone, follow up around that point with an update on your progress against it. If no timeline was given, 3 to 6 months is a reasonable gap, long enough to show sustained results, short enough that the conversation is not forgotten.

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